Zoom - How Do You Use Zoom?

Get your Zoom account

Request your Zoom Pro account by emailing helpdesk at helpdesk@highline.edu.  

Set up your Zoom account

Once you have your account, it's time to customize it.

Visit https://zoom.us Links to an external site. and log in, click on "My Account" in the top right corner, and set up your profile. 

If people are joining your Zoom room from a computer, they will need a URL. If they are joining from the Android or iOS app, they will need your 10-digit "personal meeting ID" or your "personal link" name. Both of these can be customized.

Personal meeting ID. While Zoom gives you a 10-digit number by default, you can customize this to, say, your office phone number. Click "Edit" to change it. 

Personal link. Click "Customize" to add, say, your name to create an easier-to-remember Zoom URL. 

Provide your students with both the URL (for computer users) and "Meeting ID" or "Personal Link" (for mobile app users).

Your Zoom room

Since you own the room, no one can enter it unless you are there. Anyone who tries to get in when you are not there will get this message: "Waiting for the host to start this meeting." 

Launching a meeting

Visit https://zoom.us, Links to an external site. log in, click on "Host a Meeting" in the top right corner. Choose "With Video On." You can turn it off once you're in the room. Click through on the pop-ups, including "Join with computer audio" when asked. 

That's it. You're in! 

Meeting options to get you started

From inside your Zoom room, mouse over the Zoom window to see the toolbar at the bottom of the window 

Audio/video controls are in the bottom left. Use these to mute your audio/video or to switch microphones and cameras. 

 

Participant controls allow you to invite people to your room, mute all of your participants at once, or even kick participants out of your room. 

 

Click the green share icon to share a specific program (good idea), your entire screen (bad idea), or launch a whiteboard. Click on what you want to share then press the blue "Share" button. During a share, mouse over the green room ID or the red "Stop share" button at the top of the screen to see your toolbar. Use the added features of this toolbar to annotate your screen. (Screensharing instructions Links to an external site..)

During a screenshare, you can give control of your computer to a participant. Don't worry! You can take back control any time. (Remote control instructions Links to an external site..)

 

Open the chat window to send text messages to all of your participants or just individuals. (Chat instructions Links to an external site..)

Recording

Before recording, let your participants know that you are recording and what you plan to do with the recording. For a class, it's a good idea to state this in your Syllabus, and ask students to contact you with concerns. 

Zoom settings Links to an external site. to consider:

• "Display participants' names in the recording." Uncheck this box so that names do not appear in the recording. Zoom settings Links to an external site. --> Settings --> Recording tab --> Cloud recording section. (While this is in the cloud recording section, this setting applies to all recordings.)

 

If you are using your Zoom office (Personal Meeting ID)

Start the Recording

To start the recording, find the record button:

If you have a smaller screen or you are not in full screen mode, the record button will be in the more options button:

If given the option to record to the cloud or record locally, choose record locally

End the Recording

In the top left corner of the Zoom screen, click on the stop recording button:

When you close your Zoom room Zoom will automatically download the recording to your computer. You can find it in a new folder called Zoom. All of the files associated with the recording will be stored in a new folder named with the date and time of the recording and the name of the meeting room.

What to do with the local recording

The video recording file will be an mp4.

Option 1: Probably the easiest way to share this mp4 recording with students is to upload it to Google Drive, and link to it from a Canvas course.   There are a lot of steps, but it's easy.  You can do it!

1. Go to https://drive.highline.edu.
2. Log in with your regular Highline email and password.
3. Create a new folder for your class. 
4. On your computer, rename the file by clicking once on the file name. Change it to the date of the class. 
5. Copy it to the folder in Google Drive. On most computers, you can drag the recording file onto the web page for your Google Drive. 
6. Share the file so that anyone can access the file. 
7. Get the sharing link. Place it in your Canvas course, in the module for the week of that class. 

Option 2. Probably the second easiest way is to upload the mp4 recording to Panopto. 

1. Connect Panopto to Canvas. 
2. In your Canvas course,  click on Panopto Recordings. 
3. Click the Create button, and select Upload media.
4. Add your mp4 file. 
5. You can embed the recording in any Canvas page, discussion, assignment, announcement, etc. by clicking on the Panopto icon.
   
   
   
   
6. You can even add automatic captions Links to an external site. to your mp4 once the video has finished processing in Panopto.  Be patient.  Sometimes it takes a bit of time to finish processing.

 

If you are using Zoom scheduled meetings

Canvas has Zoom/Panopto integration.

1. Go into your Canvas course and enable both Zoom and Panopto Recordings by adding them to your course's left navigation menu.
2. In your course left navigation menu, click on Panopto Recordings. That will make the connection between Canvas and Panopto.
3. In your course left navigation menu, click on Zoom, and create a recurring meeting. While you'll be able to see all of your Zoom meetings, your students will only be able to see the Zoom meetings for their course. (If you only want to see your Zoom meetings for that course, check the box next to "Show my course meetings only."
4. Attend your Zoom class session, and click the record option. Choose "Record to the cloud." At the end of the class session, your recording will be automatically added to your course's Panopto Recordings.
   
   Be patient. It takes time for the recording to be saved to the Zoom servers and then some more time for Zoom to send it over to Panopto and a bit more time for Panopto to process the recording and make it available.  The longer your recording, the longer it will take.

Zoom settings Links to an external site. to consider:

• Automatic recording. When you are using scheduled meetings, you can choose to have Zoom start the recording as soon as you enter the room.  Zoom settings Links to an external site. --> Settings --> Recording tab --> Automatic recording section. If you're using the Zoom/Panopto integration, select the "Record in the cloud" option.

Before recording, let your participants know that you are recording and what you plan to do with the recording. Next, click the record button and always select "Record on this computer." Our contract with Zoom gives us a tiny, tiny amount of recording space in their "cloud;" not enough to do anything with. (Local recording instructions Links to an external site..) 

The full Zoom PC and Mac Guide

Read the full guide Links to an external site.. This guide covers most everything you need to know about Zoom.